Job Description

The Junior Accounts Payable Specialist at CEQUENS is responsible for managing and processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient, and timely manner. This entry-level role involves maintaining vendor records, resolving discrepancies, and assisting in month-end closing activities. The Junior Accounts Payable Specialist will work closely with the finance team to ensure that all expenditures are accounted for and appropriately authorized.

Main Areas of Responsibility

Invoice Processing

• Review and verify invoices and check requests, sorting, coding, and matching invoices as needed.
• Set invoices up for payment and enter invoice data into the system.

Payment Management

• Prepare and process electronic transfers and payments.
• Prepare and perform check runs, ensuring timely payment to vendors and suppliers.

Vendor Relationships

• Maintain vendor files, including updating vendor details and contract terms.
• Correspond with vendors and respond to inquiries, resolving discrepancies in a professional manner.

Reconciliation and Reporting

• Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
• Produce monthly reports detailing accounts payable activity and status.

Compliance and Controls

• Assist with internal and external audits related to accounts payable.

• Ensure compliance with company policies, and procedures, maintaining a strict level of confidentiality.

Requirements

Education

• Bachelor’s degree in Finance, Accounting, or a related field.

Experience

• 0-2 years of accounts payable or general accounting experience.
• Experience with accounting software, preferably in an ERP system.

Skills

• Strong attention to detail and accuracy in managing financial records.
• Excellent organizational skills and the ability to multitask effectively.
• Good communication skills for interacting with vendors and internal teams.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Basic understanding of accounting principles and accounts payable processes.

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