Job Description

Company description

"APEX is a distinct next-generation trading entity within Publicis Media that identifies and invests in emerging market trends to benefit Publicis clients.

APEX develops innovative offerings through direct partnerships and principal investments that allow clients of all size to benefit from custom solutions that best fit their business challenges in an increasingly complex media environment.

Clients opt into solutions outside the agency's core services that offer tangible benefits including guaranteed outcomes, increased flexibility, and advantageous pricing."

Overview

Role Overview

The Executive Assistant will provide high-level administrative, operational, and strategic support to APEX Managing Directors and the Chief Strategy and Solutions Officer. This role requires exceptional judgment, discretion, organizational rigor, and the ability to operate seamlessly across leadership, strategy, and cross-functional teams.

The ideal candidate is proactive, detail-oriented, and comfortable navigating ambiguity while managing competing priorities in a dynamic, high-growth environment. This role is critical to enabling senior leaders to focus on strategic priorities by ensuring their time, communications, and initiatives are managed with precision and foresight

Responsibilities

Responsibilities:

• Manage complex executive calendars, travel, and meeting logistics

• Serve as a key point of contact between leadership and internal/external stakeholders

• Support strategic initiatives by tracking priorities, timelines, and follow-ups

• Prepare leaders for meetings with agendas, materials, and clear next steps

• Handle sensitive information with discretion and strong judgment

Qualifications

Qualifications:

• 5+ years of experience supporting senior executives

• Exceptional organization, communication, and problem-solving skills

• Ability to anticipate needs, manage competing priorities, and stay calm under pressure

• High level of professionalism, discretion, and emotional intelligence

• Proficiency with Outlook, PowerPoint, Excel, and collaboration tool

Additional information

Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.

Compensation Range: $60,800.00 - $93,600.00 Annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 2/7/2026.

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