Job Description

Job Details

location on

45 N George St. York, PA 17401

work outline

Full Time - Hourly

paid

17.16 - 20.00 Per hour

schedule

8:00 a.m. - 4:30 p.m.

layers

Public Defender

domain

Assistant Office Manager

commute

-

Job Summary

POSITION SUMMARY

The Assistant Office Manager is a senior member of the support staff who will be responsible for creating, implementing and supervising the day-to-day office flow, including setting procedures for file flow in conjunction with the Office Manager, the creation of necessary forms to assist in the efficient use of time, and deal with daily scheduling issues, such a coverage during time-off of the support staff. The Assistant Office Manager will also be responsible for the duties of the Office Manager in his/her absence.

About Us

Located in south-central Pennsylvania, York County Government offers many exciting and challenging opportunities to learn and grow in a career while making a difference in the lives of York County residents. Each County department meets a unique need in the community and provides an opportunity for both professional growth and personal satisfaction. York County offers a competitive wage and benefit package.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. CREATION AND SUPERVISION OF OFFICE WORK AND FILE FLOW PROCEDURES

The Assistant Office Manager will be responsible for the following:

• The creation of office procedures related to the “file flow” and other day-today duties performed by the support staff.

• The supervision of the implementation and accurate execution of the office procedures and policies by the support staff.

• The creation of all necessary forms, procedure manuals, and content on the office website as it relates to such procedures.

• Training all support staff (new and existing) in the proper execution of these procedures

• Scheduling – responsible for setting daily schedules where needed, and reassigning job duties when support staff are absent.

• Time off – responsible for initial review of time off requests and placing those scheduled times on the office calendar, and then providing them providing them to the Office Manager for final approval

• Bench warrants: The Assistant Office Manager is responsible for receiving correspondence from the five CCP criminal judges regarding scheduled hearings on bench warrants, to check in our systems if we represent, and to find an available attorney to handle the hearing.

• Spartan: responsible for addressing any user issues in the case management system, working with Spartan Technologies to make necessary changes, and creating new document templates.

2. BACK UP TO OFFICE MANAGER DUTIES

The Assistant Office Manager will be responsible for performing all duties of the Office Manager in his/her absence.

It is expected of the Office Manager that these duties will be performed accurately, promptly and in a highly independent and autonomous manner.

Essential Requirements

ESSENTIAL REQUIREMENTS

• Education: High School diploma or higher, plus 2 years relevant work experience
• Relevant computer skills such as a good working knowledge of Excel, Word, and demonstrate ability to quickly learn to work with necessary computer systems such as AOPC, CPCMS and Justware
• Experience with, or demonstrate ability to quickly understand the Criminal Justice system
• Must have management experience or demonstrate the ability to develop management skills
• Must have experience or demonstrate ability to learn payroll systems
• Must be organized, able to multi-task and able to act or respond quickly to problems that arise on a daily basis
• Must have excellent communication and people skills
• Must be able to handle a high-stress environment, including dealing with multiple emergencies, deadlines, and ability to jump from task to task

Contact Details

If you have any questions, please contact the county's Department of Human Resources at ychr@yorkcountypa.gov.

York County embraces diversity in our community and workforce, and is an Equal Opportunity Employer. All hiring, promotions, demotions, training, and other opportunities are based on qualifications and without regard to race, creed, color, national origin, gender, religion, age, or disability.

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