Job Description
Senior Document Controller Location Houston, TX (West Houston area) : Primary Purpose Responsible for information fidelity by enforcing controlled processes and practices for the creation, capture, review, revision, issuance, distribution, retention and ready access to project information, documents, data and the related systems. Sr. Document Controllers are the key interface with project contractors and processes, validates, and tracks contractor transmittal packages and deliverables, configures, assigns and expedite document review workflows, troubleshoots user issues related to document control processes and project electronic document management systems (EDMS) and other technical solutions and tools. Duties and Responsibilities
- Validates, captures, processes and tracks all transmittals, deliverables and other project records, information and data and accepts them to the project EDMS
- Ensures documents and deliverables conform to project contract requirements, project procedures and company policy.
- Develops project work instructions, guidelines, templates, training materials and procedures to facilitate project document management activities
- Configures, tracks, expedites and validates project document reviews and provides technical support to assigned reviewers as needed
- Provides end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions
- Coordinates new user onboarding, account creation and access/permission approvals
- Works closely with Project Management and the Information Management Manager to coordinate with contractor counterpart and internal document control team to prioritize and align on managing deliverables
- Serves as project system admin to configure and deploy workflow templates and distribution groups
- Coordinates with IT and contractors to verify, resolve and restore API and integration functionality during disruption events
- Trains and supports internal and external project team members ensuring proper compliance to project Document Control protocols and conformance to contract requirements
- Analyzes and validates project KPI dashboards data and facilitates reconciling any discrepancies
- Coordinates agenda for internal and contractor bi-weekly document control meetings
- Performs other duties as assigned (no more than 5% of duties).
Qualifications Education - H.S. Diploma/GED Required
- Bachelor's Degree Business, Information Management, Information Technology or Applied Sciences. Preferred Experience
- 5+ Engineering Project Document Control and administration of EDMS systems. Required
- 5+ Project Document Control experience in the LNG, Oil & Gas, Energy Sector. PreferredSkills and Abilities
- Proficiency working with Microsoft Office suite applications, Sharepoint Onine and O365. Intermediate
- Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes. Intermediate
- Knowledge and understanding of business technology, technology platforms and integrations. Intermediate
- Knowledge and proven application of Document Control principles and practices. Intermediate
- Excellent interpersonal, verbal, and written skills. Intermediate
- Knowledge and understanding of business process and Project Information Lifecycle. Intermediate
- Strong communications skills. Intermediate
- Strong initiative with the ability to work independently as well as with a diverse, complex and broad project team. Intermediate Licenses and Certifications
- Certified Document Controller (Consepsys) Required
- Aconex Accredited Associate Required
- Business Process Management Specialist (AIIM) Preferred
- Modern Records Management Specialist (AIIM) Preferred
Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
Job Tags
Full time, Contract work, For contractors, Work at office,