Job Description

Our client, a growing financial services firm dedicated to excellence, integrity, and long-term client relationships is seeking an Office Administrative Assistant to join their team! They are committed to creating a supportive and collaborative culture where employees can thrive personally and professionally. Seeking an enthusiastic and dependable candidate who is looking for a career home, not just a job.

Position Summary:

The Office Administrative Assistant will play a key role in ensuring smooth daily operations and maintaining a welcoming environment. This entry-level role is ideal for someone eager to grow in an administrative career path, with opportunities for long-term advancement and skill development. You’ll support various office functions, take on ad hoc administrative projects, and be the face of our firm at the front desk.

This role reports to the Midtown location 5 days/week.

The targeted base compensation for this role is $50-60k DOE

Key Responsibilities:

• Greet and assist clients, visitors, and vendors at the front desk
• Answer and direct incoming phone calls with professionalism and accuracy
• Maintain office cleanliness and organization, including common areas and supply rooms
• Monitor and restock office supplies and kitchen items
• Support administrative tasks such as filing, scanning, and data entry
• Assist with scheduling meetings and managing conference room calendars
• Handle incoming and outgoing mail and deliveries
• Participate in ad hoc projects to support various departments

Qualifications:

• Undergraduate degree
• Strong communication and interpersonal skills
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• A proactive and positive attitude with a willingness to learn
• Reliable, punctual, and eager to contribute to a team environment

What We Offer:

• A supportive and collaborative team culture
• Clear pathways for career growth in administrative and operational roles
• Competitive compensation and benefits package
• Ongoing training and mentorship
• A stable, long-term career opportunity in the financial services industry

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