Job Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Executive Assistant. In this role, you will play a vital part in supporting executives by managing their schedules, communications, and administrative tasks. Your contributions will help streamline operations and enhance productivity across the organization. This position allows for a significant impact, ensuring that executives have the necessary information and resources to make informed decisions. You will be collaborating with cross-functional teams and utilizing various tools to facilitate effective communication. Join us in shaping the future of work with this exciting opportunity!

Accountabilities

• Manage and organize emails, creating prioritized task lists for the executive
• Draft, manage, and track important documents and communications
• Support administrative tasks across three professional roles, including travel booking and meeting scheduling
• Attend meetings and calls, review recordings, and prepare accurate notes and follow-ups
• Track progress and updates in Linear, ensuring accountability and timely completion of tasks
• Coordinate across teams using Notion and Slack, ensuring smooth communication and workflow

Requirements

• 5+ years of related experience
• Strong written communication skills with the ability to draft professional documents and correspondence
• Expertise in project management platforms (Linear required)
• Proven experience in email management and prioritization
• Skilled in Google Calendar management and scheduling across multiple roles
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to problem-solve independently and provide context for meetings and follow-ups
• Awareness of academic-level vocabulary and comprehension capabilities to align with the team’s background
• Experience attending meetings, tracking progress, and ensuring follow-ups are completed

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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