Executive Administrative Assistant Job at Housing Authority of Shreveport, Shreveport, LA

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  • Housing Authority of Shreveport
  • Shreveport, LA

Job Description



The Housing Authority of the City of Shreveport (HACS) provides quality affordable housing to low-income families and individuals through the effective and efficient administration of housing assistance programs. 

Job Description



We are seeking a highly organized and efficient Executive Administrative Assistant with HR duties to join our team at a housing authority. The Executive Administrative Assistant will perform a wide range of administrative and HR duties to support the executive team and ensure the smooth operation of the organization. The ideal candidate should have a degree in a business-related field and at least one year of experience in administrative work.

Responsibilities:

  • Perform general administrative tasks such as answering phones, scheduling appointments, preparing correspondence, managing files, and distributing information to staff members.
  • Manage incoming and outgoing mail and emails, including drafting and sending professional emails on behalf of the executive team.
  • Assist in the recruitment and onboarding process, including posting job openings, reviewing resumes, conducting initial interviews, and completing new hire paperwork.
  • Manage employee records, maintain personnel files, and ensure compliance with federal and state employment laws.
  • Assist in the development and implementation of HR policies and procedures.
  • Coordinate employee training and development programs.
  • Assist in the administration of employee benefits programs, including health insurance, retirement plans, and paid time off.
  • Assist with payroll processing and ensure accurate record-keeping of employee hours and time off.
  • Prepare reports and presentations for executive meetings and assist with other special projects as needed.

Requirements:

  • Bachelor's degree in a business-related field.
  • At least one year of experience in administrative work.
  • Strong organizational and time-management skills.
  • Excellent communication and interpersonal skills.
  • Strong attention to detail and accuracy.
  • Ability to work independently and in a team environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge of HR policies and procedures preferred.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

If you meet the above requirements and are passionate about making a positive impact in the community, we encourage you to apply for this exciting opportunity.

Skills

  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and copy machines
  • Proficiency in MS Office and MS Excel
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Bachelors Degree Required; additional qualification as an Administrative assistant or Secretary will be a plus

Compensation/Benefits

  • $51,000 Annually with qualified experience.
  • Health, dental, vision and life insurance
  • 401(k) Plan, contributions – employees 6%, employer 8%
  • Paid annual and sick leave
  • Paid holidays'

Qualifications

  • Minimum of 1 year of administrative assistant experience
  • Bachelor Degree in a busines related field from an accredited university 

Additional Information



All your information will be kept confidential according to EEO guidelines.

Job Tags

Full time,

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