Job Description

Williams Lea is hiring for a First Impression Associate for our Los Angeles office to work Monday to Friday, 7:00 am to 4:00 pm!

Pay: $25.65 - $27.00/hour

Benefits:

• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• 401k Retirement Savings Plan Including Employer Match
• Paid Time Off (PTO)
• Life Insurance
• Paid Parental Leave
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage
• Commuter Benefits
• Legal Assistance
• Employee Assistance Program (EAP)
• Additional Employee Perks and Discounts

You will be the first point of contact for our guests. Additionally, this position provides a broad range of support for the Director of Administrative Services.

Essential Duties:

• Greets visitors and guests – direct them to the appropriate staff member.
• Performs scheduling tasks including: calendar coordination; A/V, reserve conference rooms and tele-conference services; select catering; and assemble attendee packets.
• Prepares correspondence, presentations, email communications, and excel spreadsheets.
• Maintains guess list and assist with building access cards
• Collects and reconciles reimbursement requests for payments.
• Reconciles monthly corporate credit account for payment.
• Responds to telephone and electronic communications.
• Performs word processing, photocopying, faxing, data entry, and other administrative duties as assigned.

Required Skills and Qualifications:

• Minimum of two years of experience working as an administrative assistant.
• Proficient utilizing Microsoft Office programs (Outlook, Excel, and Word)
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
• Excellent written and verbal communication skills including professional phone etiquette.
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Able to coordinate several projects to a successful completion with little or no supervision.
• Responds promptly to shifts in direction, priorities and schedules.
• Uses sound judgment and problem resolution skills, often makes decisions in supervisor’s absence.

Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.

Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.

We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.

Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.

Job Tags

Similar Jobs