Job Description

Northstar is looking for an experienced Assistant Project Manager to contribute to our mission of providing predictable outcomes for our clients across a wide range of commercial real estate projects of varying sizes and scales.

In this role, the Assistant Project Manager will support cross-functional teams throughout the project lifecycle. The position requires competency in management, planning, budgeting, contract administration, and project delivery.

We are seeking a candidate with leadership propensity and the capacity to build collaborative relationships with clients, project team members, and stakeholders. The ideal candidate should be analytical, results-driven, self-motivated, and have a minimum of 2 years of project management experience in a related field. 

Key Responsibilities

• Work closely with clients and internal team members to define project goals, objectives, and priorities; facilitate overall client satisfaction throughout the project lifecycle.
• Cultivate strong, trust-based relationships with clients and project stakeholders.
• Support the permitting and entitlement process.
• Coordinate the team assembly process for design team consultants, contractors, and suppliers, including RFP preparation, bid alignment, analysis, and award recommendations to clients.
• Collaborate in the negotiation and preparation of all contracts, contributing to ongoing add services and change orders.
• Assist with the development of and maintain the overall project schedule, incorporating all phases and identifying key milestones.
• Assist with the development of and maintain the project budget, including tracking reallocations, commitments, expenditures, and regularly developing forecasts and cash flows.
• Coordinate the review, interpretation, and monitoring of comprehensive documentation of Owner requirements in plans and specifications.
• Collaborate with internal leadership to consistently report project status to the project team and clients.
• Support project team and client update meetings, developing and maintaining meeting minutes to record key decisions and action items.
• Anticipate challenges and engage in effective problem-solving with the project team, support the process of recommended actions for issue resolution.
• Participate in engagement with clients’ internal stakeholders, including IT, AV, Security, Facilities, etc., ensuring their active involvement and alignment with the project design, schedule, expectations, and deliverables.
• Participate in site inspections throughout construction to verify conformance with design documents, quality assurance, and ensure that progress aligns with the agreed-upon schedule.
• Support the review project RFIs and submittals to align with Owner project requirements and budget.
• Tour project sites upon completion and before turning space over to clients, ensuring the project is complete and site conditions meet expectations. Support punch list and project close-out activities, including acceptance and completion of the project.
• Participate in occupancy planning and oversee the move management process as required.

Required Skills / Qualifications

• Bachelor’s degree in engineering, architecture, construction management, or a related field is preferred.
• Minimum of 2 years of directly related experience in commercial real estate, construction project management, or design management.
• Demonstrate a high level of professionalism, a strong work ethic, and a keen sense of urgency, showcasing the ability to work independently, handle multiple tasks in an organized manner, deliver quality work, and meet strict deadlines.
• Ability to forge strong, lasting relationships with all members of the project team, both internal and external.
• Exhibit exceptional judgment and the ability to execute assigned tasks, showcasing the ability to make sound decisions in challenging situations and find effective solutions.
• Proven ability to multi-task in a dynamic, fast-paced environment. Ability to support multiple projects at various stages concurrently.
• Strong oral and written communication skills.
• Proficiency with Microsoft Word, Excel, Office, Project, and PowerPoint is required; experience with CAD, BIM, Procore, and Bluebeam are a plus.
• Certifications, experience, and knowledge of sustainability initiatives such as LEED, Passive House, Living Building Challenge, WELL, Fitwel, etc. is a plus.

Email your cover letter and resume to careers@northstar-pres.com

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