Job Description

Accounts Payable & Operations Specialist

Location: Fort Worth, TX (Must live within 25 miles)

Employment Type: Full-Time | Onsite | Full Benefits

Job Overview

We are seeking a highly organized and detail-oriented Accounts Payable & Operations Specialist to manage AP processing, vendor coordination, financial reporting, and general ledger functions across multiple entities. This role requires strong accounting skills, advanced Excel capabilities, and the ability to work efficiently in a collaborative, high-volume environment.

Key Responsibilities

Accounts Payable (AP) Management

• Process full-cycle accounts payable across multiple entities with accuracy and timeliness.
• Manage vendor master data, W-9 collection, and prepare/file annual 1099 forms.

• Coordinate approval workflows and ensure adherence to internal controls.

• Maintain general ledger records for assigned companies.

Financial Reporting & Analysis

• Prepare Excel and database reports summarizing firm expenditures.

• Support strategic planning through timely and accurate financial insights.

• Assist with routine financial reporting requirements.

Systems & Process Optimization

• Support ERP implementations and system upgrades by providing AP expertise.

• Identify and mitigate risks such as duplicate payments or policy exceptions.

• Recommend and implement efficiency improvements in AP processes.

Compliance & Audit Support

• Ensure all accounting data and transaction records are audit-ready.

• Maintain compliance with internal approval workflows and regulatory requirements.

Cross-Functional Communication

• Communicate with vendors, internal teams, and external partners to resolve discrepancies.
• Collaborate with colleagues across multiple locations, including remote team members.

Required Qualifications

• Bachelors degree in Accounting, Finance, Business, or related field.

• Minimum 3.2 GPA; strong SAT/ACT scores (will be verified)

• 2+ years of accounting or accounts payable experience . No job hoppers!

• Experience with NetSuite, Sage Intacct, SAP, QuickBooks, Epicor, or similar systems.

• Advanced Excel skills and strong PC proficiency.

• Legally authorized to work in the United States.

• Must live within 25 miles of downtown Fort Worth and be able to commute.

• Ability to commit to the position for at least two years.

• Must be willing to work onsite five days per week.

• Strong attention to detail and accuracy.

• Ability to manage a high volume of vendors and recurring charges.

• Excellent communication and problem-solving skills.

• Ability to thrive in a fast-paced, collaborative environment.

Preferred Experience

• NetSuite

• Sage Intacct

• SAP

• QuickBooks

• ERP Systems

• Excel (Advanced)

• Vendor Management

• AP Processing

• Financial Analysis

• Audit Support

• Compliance

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